Information For Authors
Are you interested in publishing in the journal?
Submissions. The submission of manuscripts to the journal should be managed through the Open Journal Systems (OJS) platform. Interested authors should request the creation of a user account at revista.prospectiva@correounivalle.edu.co, sending the basic data: names, surnames, affiliation, notification e-mail and ORCID, together with the complementary documents to the submission (Letter of commitment and transfer of intellectual property rights and author identification format):
Manuscript submissions to the journal's e-mail will not be accepted, nor will they be processed by this means. The author may contact the journal's e-mail address in case of any problem in uploading files to the platform, so that the Editorial Coordination can resolve the incident.
Originality. The journal publishes original papers that have not been previously published in other journals or publishers, and whose publication rights have not been compromised. Authors should avoid submitting articles that have been published by other formal means.
Likewise, the unauthorized use of material from other sources such as previously published texts, images or graphics is not allowed. Authors are urged to be careful not to infringe copyrights and to refrain from using protected works without permission, with special attention to images, figures or tables, since such works do not fall under the right of citation (it is not enough to cite the source to avoid infringement of copyright).
Similarity check. Once the manuscripts meet the documentary requirements to enter the review process, they will undergo an evaluation with an anti-plagiarism software. This tool will help to identify similarities or possible misuse of other sources. If problems are detected, authors should make clarifications or corrections; otherwise, the manuscript may be rejected for originality or misuse of other copyrighted works.
Simultaneous submissions and ethics. Authors must declare in the letter of commitment that the manuscript has not been simultaneously submitted to another journal or publisher for publication. Authors must wait for the journal's decision before submitting the manuscript to another publication, in case it is rejected.
In addition, authors must certify that the manuscript has been prepared according to ethical criteria, respecting copyright and applying principles of scientific integrity. Any misconduct in this regard will be a reason for rejection by the journal or could lead to a retraction.
Digital identity (authors and institutions). ORCID registration is a mandatory requirement for all authors. Prospectiva will not process manuscripts from authors who are not registered in ORCID. Registration can be done through the following link:
In the ORCID profile, the Publisher requires three fields to be completed and publicly available: Employment, Education and qualifications and Works.
In addition, authors must provide the ROR (Research Organization Registry) of the institutions with which they are affiliated or of which they are employed or which are involved in funding the research from which their manuscript originates. The ROR can be found here:
Authorship
In compliance with the ICMJE recommendations, the journal adopts its definition of authorship, urging the avoidance of inappropriate practices such as “gift authorship” or unjustified inclusion/exclusion of authors. The four requirements that define authorship, it is reiterated, are the following:
1. Making significant contributions in the conception, design, acquisition, analysis or interpretation of data.
2. Participate in the drafting or critical revision of the work with relevant intellectual content.
3. Approve the final version of the manuscript for publication.
4. Be responsible for all aspects of the work and be available to answer questions about its completeness and accuracy.
Authors must meet these criteria before submitting a manuscript to avoid inappropriate inclusion or omission of authors.
Corresponding author
In cases where a manuscript has more than one author, it is necessary to designate a corresponding author. The corresponding author will be in charge of maintaining communication with the journal during all stages of the publication process: editorial review, peer review, editing, form and substance corrections, preparation for production, style correction, design and layout, as well as post-publication follow-up.
The corresponding author must provide his/her unique bibliographic name, ORCID, current institutional affiliation, e-mail and also a physical institutional (not personal) correspondence address, with the appropriate nomenclature (street/career), including the specification of city and country.
Institutional affiliation
All authors of a manuscript must declare their institutional affiliation, which may include the specific academic area (e.g. department, faculty, school), the name of the main institution (such as university or research centre), the city, the country and, preferably, an institutional e-mail address.
If authors wish to include more than one institutional affiliation, they may do so. Each affiliation should be numbered in superscript, and if several authors share the same affiliation, the corresponding number should be linked to each author. For example:
John Smith¹, ², Sandra Perez², Laura Jones³, Michael Rodriguez¹, ³
¹ First affiliation, city and country.
² Second affiliation, city and country.
3Third affiliation, city and country.
However, it is recommended, as far as possible, to select only one main affiliation, especially the one that is directly related to the manuscript, such as the funding institution of the research project from which it originates.
In case an author wishes to change his/her affiliation after submission of the manuscript, a letter explaining the reasons for the change should be submitted. This letter must be endorsed by a legal representative or an authority from the previous institution, confirming that no proprietary rights have been compromised through any specific project or funding.
Each request for a change of affiliation will be reviewed individually by the journal, which will make the final decision. Failure to adequately justify the change may prevent publication of the manuscript.
Use of AI by authors
Authors should bear in mind two fundamental criteria:
- Responsibility. AI cannot be considered as a co-author of the manuscripts submitted to the journal; AI is a tool, not a co-author. As it is not a legal entity, it cannot determine the existence or non-existence of conflicts of interest or manage copyright and licensing agreements. Those who perform the role of authorship are human beings, and only they can be recognized as having the capacity—in the exercise of their intellect—to create, make decisions, and assume responsibility for the works produced.
All the contents of the manuscript, its data, its structure and sections, its coherence, its argumentation, its analysis and its reliability are the sole responsibility of the authors and they will be fully responsible for the quality, veracity and scientific integrity of each manuscript, including any parts produced with an AI tool, and are therefore responsible for any breach of publication ethics.
- Transparency. Any use of AI in a manuscript must be declared and explained in detail how it has been used. However, using AI to generate research data and methodologies or create images derived from research results is not permitted. Concealing the use of AI tools will be considered unethical and will be grounds for rejection of a manuscript at any stage of the publication process.
Authors must declare the use of artificial intelligence (AI) tools in the Letter of Commitment attached when submitting the article. This declaration must specify:
- The type of AI tool used.
- The purpose for which it was used.
- The section of the manuscript in which it was applied.
- At what stage of the research it was used.
- How the AI-generated content was reviewed and verified.
If the manuscript is approved for publication, PROSPECTIVA will include the information provided in the Letter of Commitment in the final article statements, ensuring transparency in the research and writing process. Likewise, the author must include a description of the use of artificial intelligence (AI) tools in the Methodology section, specifying their purpose and application in the article. If the use of AI is limited to orthotypographical correction or translation tasks, this information will not be mentioned in the Methodology, but will be included in the final statements.
Authors must use artificial intelligence tools responsibly, as they must be aware of the biases that may arise in the stages or phases of constructing the algorithms of Large Language Models (LLMs), such as ChatGPT, as well as the interaction with them and the data they are fed.
PROSPECTIVA remains committed to providing confidence to readers, protecting the rights of authors and the journal, and ensuring the publication of high-quality content.
Each case will be evaluated individually by the journal's editorial team to determine whether, based on the use of AI, the manuscript's publication is considered appropriate or not.
Open Access
The journal subscribes to the open access movement and the principles of the Budapest Declaration of 2002, with its subsequent updates (BOAI10, BOAI15, BOAI20: https://www.budapestopenaccessinitiative.org/), which aims to make refereed scientific knowledge accessible, at no cost to users and readers, through the internet, and to benefit the development of science, knowledge and the solution of problems facing humanity, in its different societies and cultures.
Below, we list some issues related to funding, copyright, access and preservation of the content published by the journal, in line with open access and open science:
Charges for authors and access
Prospectiva does not impose any charges on authors at any stage of the publication process. Publishing in the journal is completely free of charge and no APCs (Article Processing Charges) are applied.
Furthermore, the journal has no embargo periods; all approved articles are immediately available in open access, following the ‘diamond’ model, with funding coming from the Universidad del Valle, which is a public institution, and its University Press.
Copyright and Creative Commons licenses
Authors grant the journal and Universidad del Valle the economic rights over accepted manuscripts, but may make any reuse they deem appropriate for professional, educational, academic or scientific reasons, in accordance with the terms of the license granted by the journal to all its articles.
Articles will be published under the Creative Commons 4.0 BY-NC-SA licence (Attribution-NonCommercial-ShareAlike 4.0 International).
Digital preservation
The journal and Univalle University Press guarantee the long-term preservation of all published content, ensuring that issues and volumes can be retrieved and accessed, even if the editorial project is ever stopped. This is done in accordance with information security policies and the maintenance of electronic platforms.
The catalogue of works and the University Press' collection of scientific journals are part of the university's intellectual heritage, contributing to the validation, dissemination and preservation of knowledge in various disciplines.
The issues and volumes of the journal are included in the international digital preservation project of Clockss. For more information:
https://clockss.org/digital-archive-community/participating-publishers/
Self-archiving
Prospectiva allows authors to self-archive the final version of manuscripts published by the journal. However, it is requested that wherever the published article is deposited or self-archived, the full reference is included, together with its respective DOI (Digital Object Identifier), so that readers can access the article directly on the journal's official website if they wish to do so.
Requirements to formalise the submission
Below, you can download the forms suggested by the journal to formalise the submission of any manuscript. Please read it, complete it in its entirety and upload it to the platform as an attachment to the original manuscript; please remember that in cases where a signature is required, the document must be read and signed by all authors:
If your research poses any risk to humans or non-human living beings, if it was approved by the ethics committee of your institution or if informed consents were processed, please indicate this in the Letter of Commitment and send all these supports as attachments, also through the platform.